Denver Research

As the title suggests, I would like a low level manager to have access to "Add New Product" from the Function Buttons.  Right now mine is too strict and I have it so only I can do that (Admin level).  I however do not want them granted any other access by lowering my Security Level.  Can you tell me what Security Setting exactly I should be looking for and also if changing it will allow them to do anything else, like have access to "Product Control."

Basically (in case you know of a better option) I am looking for a way that my manager can receive an incoming shipment and if a product is new (not in the Product Control Database) she can add it the Product Control fully (ie.: UPC code, description, price, qty, etc.) but not have access to Product Control.  Thanks

**ALSO**

I just realized this is a 2 part question.  Since I have hidden the Menu Bar to hide "Print Receipt", then the only way my manager can check in inventory is through the "Managers Window" and "adjust stock" I believe.  Now I have not given her access to doing this quite yet because although I trust her, I am fine for now doing it myself.  I have some products that are $300 each.  My fear is someone can simply scan a $300 item and remove it from inventory correct? (via Adjust Stock)  Is there a way I can check up on if she ever were to remove something from inventory (theft)?If an item is EVER removed using any option there, is it always saved in the Report Center > Inventory > Shortage (report) for viewing?  Is that where I would check up on any possible theft instances?

Thanks again

Yes, I think you have got a good method figured out.  The Inventory Priority window was intended for those few items that just can never run out of.

Gotcha, I fully get it now and am in the swing of things.  I see too that you only need the Inventory Priority Window (like you said) for the very most important things.  What a great system, I love it more and more everyday.

I mostly use the Purchase Order method of adding stock.  I think that is the easiest to place an order and receive it.  That updates the Avg Cost automatically from the supplier cost.

Hmmm, this might be exactly what I have been looking for.  Can you give a brief tutorial/explanation on exactly what to do, how to use the Purchase Order method when getting in new inventory?  Perhaps when I looked at it before I didn't quite understand it fully.  Thank you

First, thank you for all the generous tips!

I have our drawer set up to open only for cash transactions.

I have tried this to begin with but in the Summer we do probably 100 credit card transactions in a day, so it became impossible to stuff them all through the slot.  Perhaps if I can figure out something else, like going to a separate plastic bin next to the register to put the slips in, then I could go back to opening the drawer just for cash transactions.

Also, the z-out report gives you the number of times the drawer was open - and it seems to list only instances other than cash transactions.  You could monitor drawer openings.

My POS actually has an issue with this believe it or not.  At the end of the night the Z Report may say "Drawer Opened: 2" letting us know it was only opened 2 times, but we will have like 4 drawer opened slips from throughout that day.  Ronald sent me an update but for some reason I am still having this issue.  I noticed on short days (like 9-6) it will be accurate more of the time.  A lot of time we are open 7 days a week from 9am until midnight.  On those longer days is when we seem to have this issue happen.  So it has been unreliable sadly for us. I demand each employee keeps these slips and staples them at night to our closing report.  If I ever want to I can manually go back and review my security footage to see what happened.  Luckily I normally get a terrific staff, perhaps I am a little paranoid about theft.  But I have had employee theft so many times it makes you question everyone ... sadly.

I can't tell if you've run into this, but in the upper-left corner there's "File", "Products", "Sales", etc.  I often go into Product Control by clicking on "Products".  It seems to offer the same functionality as having a function button for it.  (or is that the menu bar that you've hidden?)

Correct, that is the Menu Bar that I have hidden.  Within that "File" part of the Menu Bar there is "Print Receipt."  That can be a way where an employee could kinda trick the system and potentially steal from the register.  They ring up a sale, tell the customer the amount and then hit "Print Receipt."  A Receipt Prints, they use "Open Drawer" to figure out the change and then go back into Sales Control later and just clear the sale.  It was never rang up so they don't need to void it, just clear it.  So per Ronald's suggestion I removed the Menu Bar.

(continued)
I am unsure if it is even possible to get a place for them to sign the receipt, I'm just a fellow user like you so I don't know 100%.  What you could possibly try is this.  Since you can create your own message under receipt option I think you could create a footer message that has a couple decimal points before it to act as spacing and then lines and then says "Customer Signature", like this:

.
.
.
X____________________
Customer Signature

Problem is it will print on ALL receipts and waste more paper but it is safer in the long run and depends on how many CC transactions over cash you do.  Just an idea if Ronald doesn't know of a way to turn this feature on.  However it seems like that would be a great possible addition in an update.  Having a check markable box under Printer Options to select "Print Customer Signature line on Credit Card Transactions."  That way if they are using the simple black card reader and you select CREDIT at the final pay screen, it would print that customer signature line if you had the box check marked.

That helps tremendously.  That should make it a lot easier once I get everything set up.  Thanks again.

2 cent advice - avoid that large of a discount or just pay the commission.  That would make for better employee relations.

Very true, thank you for your help.